AI Scheduler
AI shift scheduling that explains every choice
The AI Scheduler fills open shifts by picking the best allowed employee for each one. It gives the same answer every time, fills a month in seconds and shows why it made each choice — so the manager reviews instead of guessing.
Rules first
Every assignment is checked against the employee’s rules: days, shifts, posts, hours, rotation, five-day week.
A second pass for fewer violations
After the first fill it tries swapping pairs of assignments and keeps only the swaps that reduce rule violations.
Fair across weeks
When a week cannot divide evenly, it looks at previous weeks so the extra load does not land on the same person every time.
An assistant to talk it through
The assistant discusses the odd case and explains what it sees in the roster. Assignments stay with the algorithm, which shows its working.
The same answer every time
Same data and same rules give the same roster, so you can check it and trust it.
You decide
The result is a normal roster: change whatever you like and publish when you are ready.
How it works
- 1
Rules
Record each employee’s constraints once.
- 2
Fill
The Scheduler fills open shifts and writes the reason for each choice.
- 3
Review
Check the flags, adjust and publish to everyone’s phone.
What is included
- Automatic filling of open shifts against your rules
- A reason for every assignment
- A second pass that reduces violations
- Load spread across weeks
- A chat assistant for the odd case
- €1 per user per month on the Expert plan
Frequently asked questions
Which plan includes the AI Scheduler?
Expert, at €1 per user per month.
Can I change what it suggests?
Yes. The result is a normal roster you edit before publishing.
Why did it put a given employee on a shift?
Every assignment carries its reason: which rules the employee meets and why they were preferred over the others.
What if not every rule can be met?
The Scheduler picks the solution with the fewest violations and flags them, so you decide.
Get started with 365shift
Basic from €31, Advanced from €53 and Expert from €107 a month, with 30 users included and no setup fee.
See pricing