Food service
Staff scheduling for restaurants, cafés and bars
Split shifts, Sundays, seasonal staff and the Greek Digital Work Card, which in food service is punched four times a day: the week built around service and checked before it reaches the phones.
Split shifts
Two shifts on the same day for the same person, at least 3 hours apart, declared as two working periods of the day.
Kitchen, floor, bar
Each department with its posts, and “only certain posts” rules for anyone who works only the kitchen or only the floor.
Close and open
The minimum-rest rule flags a 01:00 close followed by a 09:00 open.
Seasonal and part-time staff
Bulk upload of staff from Excel, minimum and maximum hours per person.
Attendance at the venue
Clock-in from the phone inside the venue’s radius, or with the QR card the manager scans.
ΕΡΓΑΝΗ Digital Work Card
The roster as working-time organisation, the card from the punches — four a day on a split shift.
How it runs in a restaurant
- 1
Departments and shifts
Kitchen, floor and bar as posts; opening, closing and split shifts.
- 2
The week around service
More people on Friday and Saturday nights, fewer on Monday lunch; the AI Scheduler fills the gaps (Expert).
- 3
Attendance and ΕΡΓΑΝΗ
Clock-in at the venue and filing of the Digital Work Card.
A restaurant on 365shift
The restaurant is a team with its location and radius, and each department a post. As the company’s sector you choose “Hotels & hospitality” or “General”.
Split shifts on the roster
A split shift is two shifts on the same day for the same employee — for example 11:00–15:00 and 18:00–22:00. In the ΕΡΓΑΝΗ declaration the day carries two working periods, and the card is punched for each: four punches a day.
Close and open
The “Minimum rest between shifts” rule, 11 hours by default, flags every shift that starts less than 11 hours after the previous one ended — and a 01:00 close with a 09:00 open is the most common flag in food service.
Who works where
“Only certain posts” or “never certain posts” rules per employee: the cook stays out of the floor, the bartender only on the bar. When the rule is a block, automatic filling respects it.
The season
Seasonal staff are uploaded in bulk from Excel with a ready template, and every account receives an instructions email with its personal QR card. Save the full-season week as a template and apply it for as long as the season lasts.
Swaps and days off from the phone
Employees request a shift swap with a colleague from the phone; once the colleague accepts, the manager approves, seeing each person’s weekly hours before and after. Day-off and leave requests appear above the roster.
ΕΡΓΑΝΗ Digital Work Card
With the ΕΡΓΑΝΗ module, every clock-in and clock-out on the phone becomes a start or end declaration with its real time, and the ΕΡΓΑΝΗ page shows the cards close to the end of their 15 minutes.
What is included for food service
- Split shifts as two shifts on the same day
- Rules per department: kitchen, floor, bar
- The 11 hours between close and open, checked
- Bulk upload of seasonal staff
- GPS or QR clock-in
- ΕΡΓΑΝΗ Digital Work Card, with four punches on a split shift
- Basic from €31, Advanced from €53 (up to 10 sites) and Expert from €107 a month (unlimited sites), with 30 users included and no setup fee.
Frequently asked questions
How do I put a split shift on the roster?
As two shifts on the same day for the same employee, at least 3 hours apart (Greek Labour Code, article 172 §3). The ΕΡΓΑΝΗ declaration carries the day with two working periods.
How many times is the card punched on a split shift?
Four: in and out for the first and the second part of the day (circular 3496/2025).
Can kitchen staff work split shifts in Greece?
Ministerial Decision 80016/2022 lists “split hours for kitchen staff” among the breaches that carry a fine (Annex I).
When did the Digital Work Card start in food service?
Food service joined with Ministerial Decision 44485/2024, and fines for the card apply from 1 March 2025 (circular 3496/2025).
Is Sunday work allowed in a restaurant?
Yes: restaurants, cafés, bars and similar businesses are exempt from Sunday rest (Labour Code, article 210). Sunday work is paid +75% (article 219) and, above 5 hours, earns 24 hours of compensatory rest (article 212).
Does preparation time count as work?
In food service preparation does not usually exceed 10 minutes before and after, and the card is punched after preparation at the start and before it at the end (circular 3496/2025).
Can I keep the cook out of the floor?
With the “only certain posts” or “never certain posts” rule per employee. As a block, even automatic filling never breaks it.
How do I add the season’s staff?
In bulk from Excel, with a ready template; every account receives an instructions email with its personal QR card.
Get started with 365shift
Basic from €31, Advanced from €53 and Expert from €107 a month, with 30 users included and no setup fee. All three start with a 14-day free trial for up to 199 users (one per company).
See also
Updated: · 365shift